Element & Performance Criteria Essay

1. What documentation could you birth to receive when you be asked to assume a intercommunicate? A partly from the written documentation, you might select to obtain additional information. What could this be? Why is it in-chief(postnominal) to get only this information before you start your learn? Your function You could expect to receive a copy of the contract or agreement, the hurl brief and labor movement means. You will similarly destiny to know who your stakeholders argon and what outcomes ar expected, the reporting requirements, inclusions and exclusions, timeframe for milestones, quality standards and resources available to you. You subscribe to understand totally what is expected, what time frame and the resources available and en sure nonhing has been left out as you may non be able to ask for extra time or resources once the ascertain has commenced.2. Why is it historic to check out the relationship of your excogitate to both your organisations objec tives and to other projects? What could be the outcomes if you beginnert check these out? Your state You submit to ensure your project is in mental strain with your smart sets overall objectives to ensure other departments you are imprinting with defy ample time to reply to any requests from your team up and ensure less disruption to work flow. As you may have any(prenominal) part time staff on your team you also need to ensure project work does not take away them away from their daily duties. You need to make sure that anything you develop stick outt into the commited procedures and can easily be adapted to work straight away. Your project wouldnt be successful if you cannot integrate the end product easily into the gild functions. skepticism 2 0 alright 0 not Yet Satisfactory element & proceeding Criteria1.21. In any project, there are the direct or formal stakeholders as well as informal stakeholders. How would you go about find out these? Why would you need t o know who the informal stakeholders are? Your Answer You are undertaking a project on behalf of stakeholders so you need to be aware of who they are. You must remember the project mantra is satisfying the stakeholders. Depending on the project you need to work out if it is being undertaken for a customer, a department, funding body, management, sponsor or key personnel to establish their vested fill and expose understand the outcomes postulate for them. As you will need to supply progress reports, you will need to understand who the stakeholder is and what information you can be disclosed to them. erudite who your stakeholders are can also work in your favour as you can use their vested interest to gain the assets you need.QUESTION 3 0 Satisfactory 0 Not Yet Satisfactory broker & Performance Criteria1.3, 1.61. When you are asked to take on a project, you need to know the project brief, but there are many other details you need to have, including items such as legislative requir ements, risks, resources and so on. What items should be on your checklist to make sure you are clear on the project, its parameters and the resources available to you? Your Answer You will need to know the followingLegislative and quality standards government regulations Physical, human and technical resources available full / part time staff and how much of their time is available to you. Procurement requirements limits of authority for sign off and corrupt regulations Risks Physical, financial, technological a full risk assessment should be undertaken prior to commencement and a blanket(prenominal) budget developed. Reporting requirements who to report to, what needs to be covered and how often reports are expected. How the project integrates into the companyQUESTION 4 0 Satisfactory 0 Not Yet SatisfactoryElement & Performance Criteria2.1, 2.31. If you are setting up a detailed project plan for your project, why must you also set up a risk management plan? How would you g o about making sure your two plans are synchronised? Your Answer Your project plan should work around any place risks. You should undertake a risk assessment before beginning the project and identify any acceptable risks, ways to avoid or mitigate these risks and if necessary transfer the risk to a third party. You need to work the results from your risk assessment into your project plan eg outsourcing some of the risk or changing strategies to fall the risks to the project. 2. As you set up your project plan, one of the key components is your timeline. What factors must you consider when determining the timeline? Your Answer It is best to use a software package for accurate setup.Decide on a inscription that covers from the beginning to the end of the project and list all tasks involved. Sort which tasks can be done in parallel with others and involve tasks by outside resources like subcontractors, vendors and other departments. Work out how keen-sighted individually task ma y take by using past experiences or work out how long it would take you to undertake the task and add 20% for any unseen bothers. Be sure to include time for meetings, reports and documentation development. Look at the manpower available for completing the project and schedule multiplication for part time members who also perform work for other departments. This document needs to be tractile with some slack time built into the schedule at various points.QUESTION 5 0 Satisfactory 0 Not Yet SatisfactoryElement & Performance Criteria2.21.There are many project management tools available to you. Choose fivefrom the following list and describe the pros and cons of each of the five woo schedule control systemCritical Path MethodGantt and bar chartslife cycle cost analysislogistics support analysisPERT chartsproject management softwarespreadsheetsWHS management system toolsYour AnswerProject Management SoftwareHelps schedule the projectAssigns tasksFinds the critical pathTracks progres s against the time line planCreates you Gnatt charts for you and automatically updates these charts with adjustments in your planGnatt & Bar ChartsShows scheduling information about a projectShows tasks that are part of the critical pathIdentifies who tasks are assigned to and which tasks are to be completed by people outside of your team Shows the current status of tasksSpreadsheetsThese are useful for charts of data that need to be createdCharts can be created in word mental processing documentsPreforms calculations on data inserted into a document insert formulas allows calculations to be in real time and adjusts to any changes madeLogistics Support AnalysisShows an analysis of all logistical elements call for for each activity Integrates the logistics and supply chain into a seamless operationReducescostIncreases responsivenessLife Cycle Cost AnalysisThis is a system of cost evaluationShows be throughout the expected lifeUsed to make cost determinations between different syst ems proposed for a grouchy needQUESTION 6 0 Satisfactory 0 Not Yet SatisfactoryElement & Performance Criteria2.5, 3.1, 3.21. What are the advantages of consulting your team members when setting up your project plan? What are the risks if you do not consult them? Your Answer You can use the expertise of your team to develop a list of tasks, adjudicate the time needed to undertake these tasks and develop a list of equipment & materials required. As you finalise the project plan communicate with your team members their part in the project and present your plan to them prior to presentation to management. permit them facilitate identify potential problems and suggest any solutions. If your members feel they are part of creating the plan then(prenominal) they will have a greater commitment to completing the project on time and inwardly budget. Involving your staff will get them to buy into the project and will eliminate the idea that it is your plan and braggy them an excuse for n ot meeting timelines or budgets. You want your team to work as a team with enthusiasm to the project for a successful outcome.2.Describe the techniques you could use to make sureat the beginning of your project that team members are clear about their responsibilities as the project progresses that all team members continue to be clear about their responsibilities Your Answer Ensure each team member understands clearly the scope of the project and their individual responsibility. If you have involved the team in the planning and setting upof the project plan they will understand the aims of the project and what you require from them and the time constraints in place. To keep them on track whilst the project progresses, be proactive and display posters reminding them of the project scope and goals, have weekly status meetings and get everyone to bring in an update, send a weekly project update email or motivational email and chatter to your team members to see where they are up to a nd help them to get around any obstacles they encounter. Follow up with your team and help guide them in the right direction. You need to have your finger on the blink of an eye and know what each member is doing to ensure they stay on track. 3.Some suggested techniques for supporting your project team members areencouragementfeedback learn and developmentregular project team meetingssupervision, mentoring and coachingWhat are at least(prenominal) five of the key activities you would consider when undertaking these techniques and supporting your project team members? Explain why you would withdraw these particular five. What communication skills would each activity require? Your AnswerEncouragement Support your team members and receipt them for their contributions to the project. Help them to get the necessary assistance and guidance to ensure they can perform their tasks. Listening, empathy, understanding are the communication skills required. Provide feedback to members to v isualise what tasks have been achieved and where the budget and timelines are being achieved or missed. Discussion, reporting and presenting of reports and charts to show achievements Provide learning and development opportunities to team members. Get help and guidance from outside the team to help members to get past any problems or road blocks. Coordination, discussion, problem solving and team work would be required in this instance.Conduct regular team meetings and discuss where each member is up to with their required tasks and reward and recognise high performing team members with simple gifts and acknowledgment. Presentation, coordination and discussion will be required during meetings. Supervise,mentor and coach your team. Your job is to manage the team not do all the work. Your team are the experts in each area and you just need to support them and help them to make everything come in concert Mentoring, watching, looking and talking would be required when mentoring your tea m.QUESTION 7 0 Satisfactory 0 Not Yet SatisfactoryElement & Performance Criteria1.5, 3.41. Projects often start to run over budget, milestones slip, resources dont reach you on schedule or a key person gets ill. What do you need to have in place to manage these problems? Who might you consult when you hit a problem that you are having fuss resolving? Your Answer You need to have identified the potential risks at the project planning present and factored in some time to deal with these obstacles. You need to deal with each target that is not achieved and establish a plan that can be implemented to get the project back on track. Resources need to be looked at that can be added to the project team or new ways to undertake work need to be thought of.To think outside the box is necessary to establish better ways to achieve outcomes as the traditional company way may be to time consuming when working on a project. The usual company way could be used when full employment is undertaken b ut isnt necessary during a project. You can approach the stakeholders when you are hit with a problem you cant easily resolve. They have a vested interest in the outcome and may be able to assist with extra resources or ideas on where items can be procured or sub-contractors that could be engaged.QUESTION 8 0 Satisfactory 0 Not Yet SatisfactoryElement & Performance Criteria5.11. It is the character of most projects that there will be mistakes, problems with resources or people, changes in both the internal or outside(a)environments, or even changes in the project scope or brief. Understanding how these happened and how they were managed can become learning experiences, but if they are not documented in some way, they become lost. How could you go about making sure the lessons learnt are not lost? Your Accurate notes and documentation will ensure lessons learnt are not lost and can be used by future project teams who can learn from your successes and mistakes.Identifying problems en countered and the process used to find a solution and accurate documentation of the solution and the techniques or methods tried is important to have for the company to use in future work or trials. Accurately record what problems occurred, its effects, what you did to adjust the problem and the impact of the changes you made. This will help in the future to improve processes or procedures of the company and may assist future project managers when faced with obstacles.